Question 1

What counts as an active IEP?

Accepted Answer

A student with an IEP in effect on the count date, July 1. Each student is counted once a year, whether they have one annual review or three amendments. Students who exit services, graduate or move out of district during the year do not change the count until the next renewal.

Question 2

Is there a limit on users or seats?

Accepted Answer

No. Every plan includes unlimited special education teachers, general education contributors, related service providers (SLP, OT, PT, school psychologists) and building administrators. You pay for active IEPs, not for the people who work on them.

Question 3

Do SIS or IEP system connectors cost extra?

Accepted Answer

No connector fees on District Core and above. District Core includes one connector (PowerSchool, Infinite Campus, Frontline, SEIS and others); Enterprise and Regional plans include unlimited connectors. Campus licenses can add one connector for $750 per year.

Question 4

How does procurement work?

Accepted Answer

We invoice against a purchase order with net 45 terms. We hold cooperative purchasing contracts for districts that prefer to buy off an existing vehicle, provide sole-source letters when your policy requires one, and send a W-9 on request. Quotes are valid for 90 days to fit board calendars.

Question 5

Do you sign state student privacy addenda?

Accepted Answer

Yes. Every plan includes the signed SDPC National Data Privacy Agreement plus your state exhibit (for example New York Education Law 2-d, Illinois SOPPA or California SOPIPA) at no cost. Our security team returns signed agreements within five business days.

Question 6

Is data migration included?

Accepted Answer

Yes. Your implementation lead imports current IEPs, goal history and evaluation records from your existing system before go-live, and reconciles the student roster against your SIS. There is no separate migration fee on any plan.

Question 7

What happens after the 14-day trial?

Accepted Answer

Your workspace stays intact. If you buy, we flip the workspace to a licensed plan and nothing is re-entered. If you do not, the workspace is locked and the de-identified records you uploaded are deleted 30 days later, with a deletion confirmation sent to your administrator.

Question 8

Are there multi-year discounts?

Accepted Answer

Yes. Districts that prepay three fiscal years receive 3% off the annual rate and a rate lock for the full term. Cooperative agreements are priced on their own schedule.

Question 9

What if our enrollment changes during the year?

Accepted Answer

Nothing happens mid-year. Counts are trued up at renewal only, using the July 1 figure. If your active IEP count grows during the year, you keep working without an invoice; if it falls, your next renewal reflects the lower number.

Question 10

Can we use IDEA Part B or other federal funds?

Accepted Answer

IDEA Part B flow-through funds and ESSER successor funds are commonly used for IEP drafting and compliance tools because the purchase supports the provision of a free appropriate public education. Buyers confirm the allowable use with their business office and state education agency; we provide the documentation they ask for.

Feature	Campus$3,500 per year, flat	District Core$45 per active IEP per year	District Enterprise$32 to $38 per active IEP per year	Regional CooperativeCustom institutional volume agreement
Evaluation parsing
Psych, speech, OT and PT report parsing	Included	Included	Included	Included
Supported assessment batteries	40+	40+	40+ and custom	40+ and custom
Evaluation uploads per year	150	Unlimited	Unlimited	Unlimited
Goal authoring
SMART Goal Engine	Included	Included	Included	Included
State standard crosswalks	Your state	Your state	All 50 states and D.C.	All 50 states and D.C.
Goal bank, 20 domains	Included	Included	Included	Included
Custom compliance rubrics	No	No	Included	Included
PLAAFP generation
PLAAFP Builder with impact statements	Included	Included	Included	Included
Baseline specificity linter	Included	Included	Included	Included
Prior Written Notice drafts, all seven elements	Included	Included	Included	Included
Accommodations Matrix	No	Included	Included	Included
State timeline tracking
60-day, annual and triennial reminders per case	Included	Included	Included	Included
District timeline heatmaps	No	Included	Included	Included
SPP/APR Indicator 11, 12, 13 reporting module	No	No	Included	Included
Inter-district compliance analytics	No	No	No	Included
Progress monitoring
CBM probes and aim lines	No	Included	Included	Included
Quarterly parent progress reports	No	Included	Included	Included
Itinerant provider caseload views	No	No	No	Included
SIS integrations
SIS or IEP system connectors	Add one for $750/yr	One included	Unlimited	Unlimited
Roster sync via Clever or ClassLink	Included	Included	Included	Included
SSO: Clever, ClassLink, Google, Microsoft Entra	Included	Included	Included	Included
Security & privacy
Signed SDPC NDPA and state exhibits	Included	Included	Included	Included
SOC 2 Type II report on request	Included	Included	Included	Included
U.S.-only hosting, AES-256 at rest, TLS 1.3	Included	Included	Included	Included
Audit log export	No	Included	Included	Included
Support
Email support	Included	Included	Included	Included
Named implementation lead	No	Included	Included	Included
Response SLA	2 business days	1 business day	24 hours	24 hours
Member district billing splits	No	No	No	Included

Transparent district licensing aligned with your special education enrollment.

Campus

District Core

District Enterprise

Regional Cooperative

Every feature, by plan.

Teacher hours recovered for your district.

Pricing and procurement questions

Start with one de-identified evaluation. Decide with your whole team.