Timeline Compliance
Never miss an IDEA statutory timeline or state deadline.
Pick a state and a consent date. TPA Ventures runs these clocks for every student in your district.
The full and individual initial evaluation report must be completed within 45 school days of receipt of written consent, extended by the number of school days the student is absent once the student has three or more absences in that period. If consent arrives at least 35 but fewer than 45 school days before the last instructional day, the report is due by June 30.
- Initial evaluation complete45 school days · Tex. Educ. Code § 29.004; 19 TAC § 89.1011Nov 16, 2026
- Initial IEP meeting (federal outer limit)30 days from eligibility · 34 CFR § 300.323(c)(1)Dec 16, 2026
- First annual reviewAt least every 365 days · § 300.324(b)(1)Dec 16, 2027
- Triennial reevaluationAt least every 3 years · § 300.303(b)(2)Nov 16, 2029
School-day and business-day clocks skip weekends here; in TPA Ventures they also skip the holidays and breaks on your district calendar. State rules can shorten the IEP meeting window.
Every federal and state clock, per student.
- 01
Initial evaluation clock
From signed parental consent to eligibility, using your state's rule: 60 calendar days, 45 school days, 50 instructional days or 65 business days.
- 02
Initial IEP placement
Alerts as soon as eligibility is established so the meeting is held within 30 days (34 CFR § 300.323(c)(1)) or your state's shorter window.
- 03
Annual review
90, 60 and 30 day reminders before each IEP expires, with meeting notice deadlines calculated backward.
- 04
Triennial reevaluation
Reevaluation planning and consent requests generated ahead of the 3-year date, including review of existing data.
- 05
Prior Written Notice
PWN drafts generated after any proposal or refusal, with all seven § 300.503(b) elements prefilled.
- 06
Caseload and progress report alerts
Early warnings for case managers over their caseload cap and for quarterly progress reports not yet sent.
District heatmaps for directors and principals.
On-time rates by building for initial evaluations, annual reviews and transition IEPs, the same measures your state reports for Indicators 11 and 13.
| Building | Initial evals | Annual reviews | Transition |
|---|---|---|---|
| Lincoln ES | 98% | 100% | 96% |
| Roosevelt ES | 91% | 97% | 100% |
| Garfield MS | 84% | 92% | 94% |
| Hamilton MS | 100% | 99% | 97% |
| Central HS | 88% | 95% | 81% |
| Westside HS | 95% | 100% | 90% |
More of the platform
- Evaluation SynthesizerPsych, speech and OT reports to clean baselines
- SMART Goal EngineMeasurable goals aligned to your state standards
- PLAAFP BuilderPresent levels with data and impact statements
- Progress MonitoringCBM probes, aim lines and quarterly reports
- Accommodations MatrixEvidence-linked supports mapped to need
TPA Ventures drafts; your team decides. Every goal, accommodation and notice is reviewed and finalized by certified staff and parents. TPA Ventures does not make eligibility or placement determinations and does not replace the IEP team required by 34 CFR § 300.321.
Cut IEP drafting time by 60% while strengthening legal defensibility.
See how TPA Ventures drafts standard-aligned goals from raw psych evaluations in under 3 minutes.