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Midwest · OH

Ohio special education IEP compliance and timelines

Governing regulations: Ohio Admin. Code Chapter 3301-51 (Operating Standards for the Education of Children with Disabilities); Ohio Rev. Code Chapter 3323. State education agency: Ohio Department of Education and Workforce.

Initial evaluation
The initial evaluation must be completed within 60 calendar days of receiving parental consent. Before that, the district has 30 calendar days from a request for evaluation to either obtain consent or give prior written notice of refusal.
Initial IEP meeting
A meeting to develop the IEP must be held within 30 calendar days of the determination that the child needs special education and related services. (Ohio Admin. Code 3301-51-07; 34 CFR § 300.323(c)(1))
Annual review
At least once every 365 days (Ohio Admin. Code 3301-51-07; 34 CFR § 300.324(b)(1)).
Reevaluation
At least every 3 years; a reevaluation must be completed within 60 days of parent consent (Ohio Admin. Code 3301-51-06).
Transition planning
Must be in effect by age 14, earlier than the federal age of 16.
Academic standards
Ohio's Learning Standards
IEP forms & systems
No single statewide IEP software. The state publishes standard special education forms, including the Evaluation Team Report (ETR) and the IEP form, which vendor platforms reproduce.

Where Ohio differs from the federal baseline

  • A district has 30 calendar days from a request for evaluation to obtain parental consent or issue prior written notice of refusal (Ohio Admin. Code 3301-51-06).
  • Reevaluations carry their own 60-day completion clock running from parent consent (Ohio Admin. Code 3301-51-06).
  • Evaluation results are documented in an Evaluation Team Report (ETR), the Ohio term for the multifactored evaluation report.
  • Transition planning must be in the IEP in effect when the student turns 14 (Ohio Admin. Code 3301-51-07).

Current monitoring priorities

  • Initial evaluation timeline compliance (Indicator 11)
  • Secondary transition IEP content beginning at age 14 (Indicator 13)
  • Significant disproportionality in identification and discipline
Ohio Department of Education and Workforce

OH IEP compliance checklist

  1. 01Signed consent date recorded; evaluation due within 60 calendar days.
  2. 02Eligibility determined and initial IEP meeting scheduled: A meeting to develop the IEP must be held within 30 calendar days of the determination that the child needs special education and related services.
  3. 03PLAAFP includes measurable baselines and a statement of how the disability affects involvement in the general curriculum (34 CFR § 300.320(a)(1)).
  4. 04Each annual goal is measurable, with condition, behavior, criterion and measurement method (§ 300.320(a)(2)).
  5. 05Progress reporting schedule stated for each goal (§ 300.320(a)(3)).
  6. 06Transition goals and services in effect by age 14 where applicable.
  7. 07Prior Written Notice issued for every proposal or refusal, with all seven § 300.503(b) elements.
  8. 08Annual review scheduled within 365 days; reevaluation within 3 years.
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